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Importance of secretarial company in Hong Kong
According to Chapter 32 of the Hong Kong Company Laws, a limited liability company registered in Hong Kong must appoint a company secretary to perform the company's legal responsibilities. Its responsibilities include reporting changes to the company's structure, shareholders and directors to the Companies Registry. It is also required to prepare company meeting agendas for the board of directors, prepare for annual general meetings and provide professional consultation and advice on relevant statutory regulations.
According to requirements from the Hong Kong Government’sFull Companies Ordinance (Cap. 622), and the law also stipulates that if a company has only one director, he cannot also serve as company secretary. If you are self-employed, you need to appoint a secretarial company to perform the company secretary duties on your behalf. It is not feasible for the directors to act as company secretaries themselves.
Works of secretarial company
Processing and retention of statutory records
For example, shareholder list and director list
Attend directors and shareholders meetings
Help the company write meeting minutes
Preparation and submission of statutory documents
Submit company annual returns, business registration certificate applications, etc.
Handle emergencies
Handling share transfers and company cancellation matters
intermediary communication bridge
Communicate with regulatory authorities on behalf of the company
Assist in organizing company accounts
Assist in opening bank accounts, coordinating the production and release of company accounts and reports
Q&A
Secretary is one of the important positions in a company. He assists in handling administrative affairs and must have good organizational and communication skills. Secretaries can be divided into personal secretaries and company secretaries. The former works directly for the boss or senior executive, while the latter serves the entire company. The company secretary needs to ensure that the company operates in compliance with regulations and has professional qualifications such as an accountant's license. By choosing a professional secretarial company, you can get regulatory advice and avoid losses caused by violations.
Companies often face the pull of two major powers, the board of directors and management. The board of directors hopes to check and balance management; management pays more attention to the efficiency of management decision-making. Therefore, the conflict of interests between the board of directors and management has become a difficult problem for corporate management.
The company secretary is neither a member of the board of directors nor the management. It is a third-party role without any conflict of interest. This coordinating role becomes a bridge between the management and the board of directors, helping to balance conflicts of interest in the company and promoting communication between the two parties.
In Hong Kong, cases of corporate fraud and misappropriation of company assets, illegal transactions, corruption, etc. often occur. Especially if the company's directors and managers are the same person (i.e. self-employed persons), the company is more likely to fall into unclear management situations and violate laws and regulations.
As a secretary, a professional secretarial company is responsible for supervising the company. It can ensure that the company complies with laws and regulations, promote corporate transparency and corporate governance, avoid violations by the company and its directors and management, and bear legal responsibility while improving the reputation of the company and its directors and management. damaged.
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